Studio rental agreement
“Company” is Samantha Everette Photography LLC, “Premises” includes the studio and any connected office space owned by Samantha Everette Photography LLC, “Renter” is the person or entity renting the premises or equipment.
Rental rates are set by the most current version of the Rental Rate Sheet in effect at the time of signing.
-All fees must be paid at the time of booking
-Fees for additional time that was not billed during the initial booking will be due at the end of the rental period
Rental time begins at the scheduled starting time and ends at the scheduled ending time
The studio rents at 7am until 11pm. Equipment can be set up & left if you have rented it for multiple days in a row at your own risk.
A $25 cleaning fee may apply for excessively dirty studio
-No smoking is allowed in or in the vicinity of the studio.
-Music is to be kept at reasonable levels. Please respect our neighbors. Noise complaints and instructions from any neighbouring tenant must be complied with.
-No one will be admitted who is under the influence illegal substances
-No pets allowed without prior consent of a company representative
-All small and/or hard to clean material (confetti, hair cutting, feathers, food products, body paint, etc.) require approval from company representative. A $25 cleaning fee may apply
PAYMENTS & DEPOSITS
In order to confirm and hold a reservation, all rental fees, plus any refundable cleaning/damage deposits must be paid in full at the time of booking. In the case of additional equipment rental added on the shoot day, the rental fee plus damage deposit must be paid by cash/credit card at the time of rental.
CANCELLATION AND RESCHEDULING
-We do not allow cancellations at this time
-You may move your reservation to another day for a charge of 25% of the original package.
LENGTH OF USE
Rental periods are pre-arranged at the time of booking. Renter’s rental time begins at the designated starting time and ends at the designated ending time. Time includes set up and break-down. The studio must be cleaned and vacated by the end of the rental period. No prior drop-off and/or pick-up after completion of the shoot, of equipment, props, etc. unless negotiated at the time of rental contract. Additional fees may apply.
CLEANING & TRASH
Renter agrees to leave the Premises and all contents and fixtures in the same condition as they were when Renter arrived. The company will dispose of trash collected in the supplied trash cans. Renter must discard larger items. Disposal of large amounts of garbage due to large sets may also accrue additional costs.
All items brought to the Premises by Renter are to be removed by Renter. Items left after 7 days will be assumed abandoned and may be discarded or kept by the Company for Company use, with no compensation due to the renter, at the discretion of the Company.
If Renter does not return Premises to the order and cleanliness found when Renter arrived, Company will charge at minimum a $25 cleaning fee to be withheld from the cleaning/damage deposit.
WAIVER OF LIABILITY
The use of the Company’s Premises and equipment is at Renter’s risk. Renter hereby agrees that Company will not be held liable for any direct, indirect, incidental, or consequential damage, injury or loss to Renter, his party, or possessions while on the Premises.
All persons and activity on Company's Premises may be video recorded for security usage.
Renter holds harmless and indemnifies Company and its owners, agents, representatives, associates, officers, employees, guests, and tenants against any suit, claim, loss, accident, judgment, fine, injury, or damages, including reasonable attorney’s fees. This indemnification shall continue in full force and effect during and after the term of the rental for such causes arising during the term of the rental.
This is a shared studio and we maintain a professional environment. Renter shall be solely responsible for the conduct and welfare of all persons accompanying Renter while on Company’s Premises. Renter agrees that a Company representative may, at Company’s sole discretion, be present at all times. If the representative observes or otherwise becomes aware of dangerous, pornographic, illegal, or negligent practices or activities, the representative reserves the right to stop the shoot and may require Renter and Renter’s party to leave immediately. In such case, no refund will be given for unused time. However, the Company and its representatives assume no responsibility to act in such cases.
AGE OF MODELS
Renter is solely responsible for verifying that all photographic subjects are of legal age. The company has no responsibility to determine or verify the age of participants in the renter’s activities but reserves the right to demand proof of parental consent if models or photographic subjects are under the age of 18 and to end those activities if the Company becomes aware that legal age violations are occurring. The company is not liable in the case of an invalid ID or any other form of age verification.
Businesses, Corporations, Production Companies, and other legal entities may be required, prior to rental, to present a certificate of general liability insurance naming Samantha Everette Photography, LLC. as additionally insured on the dates of the rental. If so required, Renter’s liability insurance shall be deemed primary and non-contributory insurance in the event of any claim or suit. Liability insurance shall be Commercial General Liability with a minimum of $1,000,000 per occurrence & annual aggregate.
The company agrees to provide equipment in good working order but makes no special guarantees as to said equipment’s functionality or suitability to Renter’s purposes. Renter shall notify Company immediately of any malfunction, damage, or other issues with the equipment.
Renter shall be solely responsible for any damage to the Company’s property or equipment that occurs during the time Renter or his party occupies the Premises. Damage deposits will be held until repairs can be made. If the damage exceeds the amount of the damage deposit, Renter agrees to pay reasonable additional repair costs to bring damaged equipment back to working condition. Renter agrees to pay for damage to the Premises including spills, excessive wear, marks, or stains on furniture, fixtures, or painted surfaces.
If the parties are unable to resolve any controversy or claim arising under this Agreement, they agree to submit the dispute or claim to binding arbitration subject to the commercial arbitration rules of the American Arbitration Association. The parties further agree that any such controversy or claim shall be submitted to one arbitrator selected from the panels of arbitrators of the American Arbitration Association. Each party shall be responsible for its share of the arbitration fees in accordance with the applicable Rules of Arbitration. In the event a party fails to proceed with arbitration, unsuccessfully challenges the arbitrator's award, or fails to comply with the arbitrator's award, the other party is entitled to costs of suit, including a reasonable attorney's fee for having to compel arbitration or defend or enforce the award. Notwithstanding the foregoing, either party may refuse to arbitrate when the dispute is for a sum less than $200.
The licensee shall comply in all respects with all federal, state, county, city, or other local laws, regulations, and ordinances and all rules and regulations of any governmental authority, in connection with this Agreement. This Agreement incorporates the entire understanding and agreement between Company and Renter. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. The laws of the State of North Carolina shall govern this Agreement. The following signatures constitute a legal and binding agreement between Renter and Company.